# Checklist: which documents belong in your file

> A complete, well-organised file is your strongest asset. This checklist helps you forget nothing.

*Gepubliceerd: 2026-06-08* · *Categorie: uitleg*

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Whether you handle the claim yourself or engage a counter-expert: an organised file makes the difference. It prevents items being forgotten and speeds up the settlement. Use the checklist below and keep everything in a single (digital) folder.

## Your insurance

- The policy schedule and the accompanying policy conditions.
- Any clause sheet and the valuation or contents calculator used.

## The notification

- Confirmation of the claim notification and the claim number.
- The name and contact details of your contact at the insurer.

## The evidence

- Photographs and videos of all the damage, from overview to detail.
- Images of the cause (leak, seat of the fire) where it is safe to record them.
- A loss list: for each item a description, year of purchase, price and condition.
- Purchase receipts, bank statements, guarantee certificates, old photographs.

## The costs

- Receipts for mitigation measures (drying, sealing, storage).
- Quotations and invoices from repair and cleaning companies.
- Costs of temporary accommodation, where applicable.

## The correspondence

- A log of conversations: date, with whom, what was agreed.
- All emails and letters exchanged with the insurer and the experts.
- The loss reports (from the insurer and from your own expert).

> **Tip** — Number your photographs and receipts and refer to them in your loss list. A well-substantiated file is your best starting point on every route — negotiation, Kifid or the courts.